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Tag: Advice

2 Articles
How to create your guest list for your dream wedding: 10 must-have tips
Laughing Chefs February 14, 2019

How to create your guest list for your dream wedding: 10 must-have tips

The guest list. Many a happy couple have had their first, and biggest, wedding-related fight as a result of the dreaded guest list. Stripes has seen it all before, and she can guess it is not going to stop any time soon. Never in your life did you think that aunt Ellie whom you have not seen for 10 years will all of a sudden be the most popular family member, or that all of a sudden your uncle is persona non grata after pointing out that certain double standards are always set when it comes to who to invite, and who not to. And you kind of agree with him.

As couples’ budgets grow smaller, so have the wedding guest list also followed suit. In days gone past it was not unusual to have a wedding with 300 to 500 guests (I cannot imagine…) Everyone was invited, and everyone came. These days a big wedding is considered 100 to 150 guests, with smaller more intimate weddings being the flavour of the decade.

Stripes would strongly recommend that you work out your guest list before starting to search for a wedding venue. Can you imagine finding the venue of your dreams only to realise they can only accommodate 40 guests and you are inviting 120, or their minimum guest count is 100 and you only have 40 guests on the list? So first the list, then the venue. Remember you also need to keep in mind your budget, and the type of wedding you and your partner wants. Are you dreaming about a low key, intimate affair or more of a lavish party?
And she says there are a few other helpful tips that she will gladly give you!

So which groups are you considering when deciding whom to invite?
• Immediate family
Start with your parents, grandparents, siblings, their partners and their children. Then move down a step to add your aunts, uncles and cousins that you see regularly.
• Distant family
Family members that you keep in touch with, and would like to share the day with. But, if a friend trumps that family member, rather go with the friend.
• Friends
Start with your closest friends and then think about friends you speak to regularly, friends from your school years, university or college, neighbours that you are friends with or friends that you feel could be a great addition to your wedding guest list, i.e. that one friend who can get anyone on the dance floor, or who makes the best speeches.
• Work colleagues
Depending on how long you have worked for the company, how long you are still planning on working for them, as well as the relationship between yourself and them. You may want to invite your boss and a colleague or two, but that wholly depends on the situation and context.
• Plus ones
In certain cases adding plus ones can almost double your initial guest count. Practice how to be ruthless. You can even try the American phrase “no ring? No bring!” to imply that only friends who are engaged or married are allowed plus ones.
• Family friends/friends of the parents
This should be a very open and honest discussion between your partner and yourself and your sets of parents. Be upfront about what you can afford, as well as your vision for the day, and hope that they will understand.
• Children
Sometimes you have no option but to invite them. This should be one of the first things you and your partner decide on as it can dramatically change the planning and dynamics of the day. If you do choose to not invite kids, just remember there is a chance that some guests will not be able to make it because they do not have a babysitter.

Here are Stripes top tips for creating a wedding guest list:
Tip #1:
Don’t verbally invite guests. It often happens that you forget whether the specific person was on the A or B list, or actually invited at all. But now you have invited them, wrongly. This may cause disappointment, embarrassment or even resentment. Also, careful how you talk during this time. Saying things like “you will see at the wedding” might sound very innocent to you, but to an interested person that might sound like a confirmation that they will in actual fact be invited. On the other hand, guests might also try to invite themselves by saying this like “I cannot wait to be at the wedding”. For these situations, work out a firm yet friendly reply to make sure they understand that they are not invited. Something like “we would have loved to have a big wedding, but unfortunately budget and venue constraints are not allowing it”.

Tip #2:
Try and keep the division of guest numbers between the two families fair and equal. Or you can try the traditional split of 50% for the couple, and 25% for each set of parents. So for an 80 guest venue you get to invite 40, and each set of parents 20 each.

Tip #3:
Don’t forget to include children in your guest list numbers, if you are inviting them. Although some venues give discounts or special prices for kids younger than certain ages, you will only know that once you have chosen a venue so until then they are part of the numbers. If you choose to not invite kids, make sure your guests are made aware of this on the invitations.

Tip #4:
The wedding couple counts as guests too, so must be included in the guest count.

Tip #5:
When you have your short list of possible venues, remember to check for minimum numbers for specific venue and packages. This can have a major impact on your final budget.

Tip #6:
Your service providers must also be catered for, so they are also included in your guest list. That means your DJ, photographer, videographer, entertainment, etc. must all have a seat, and you pay for them as guests.

Tip #7:
Make sure that there is absolute clarity regarding who pays for what, and if the fact that they are contributing financially gives them say over the guest list. If this is going to be a problem you would rather want to know about it and sort it out in the beginning than later on when you have already paid deposits or made other arrangements.

Tip #8:
Create your dream list, with everyone you would really want to invite on it. Add everyone your partner would want to invite, as well as the parents. Doesn’t matter if this list is super long, you will use it as a reference later on. From here, start to trim your guest list down to the desired number. This dream list helps with 2 things: 1. If you have cancellations and need to fill seats, you have a quick reference list to help determine your B list and 2. If you, later on, feel like you want to invite someone, check if they were on the dream list, to begin with. If not, then why would you want to add them now? Reality check! Don’t know where to start to cut the dream list? Devise some rules and use them to determine the final guest list. A few examples of rules you can use:
• Rule 1: If neither of you has spoken to or met them or heard their name before, don’t invite them.
• Rule 2: Not crazy about inviting children to your party? Don’t feel bad about having an adults-only wedding.
• Rule 3: If neither of you has spoken to them in three years and they’re not related to you, don’t invite them.
• Rule 4: If there’s anyone who’s on the list because you feel guilty about leaving them off (maybe because you were invited to their wedding or they’re friends with lots of people who are invited), don’t invite them.

Tip #9:
And on that note – have an A and a B list. The A list is those people you cannot imagine not sharing your wedding with. They receive the first round of invitations. As the RSVPs come in if you have “regrets” you can invite people from the B list to full up space. A very handy tip here – send out your A list invites 10 weeks in advance as opposed to the usual 6 to 8 weeks before the wedding. That gives you enough time to still send out the B list invites at a respectable date, so those guests will never know that they were “second best”.

Tip #10:
Remember your budget! The easiest way to decide on the number of guests to invite is to work out how much you can afford to invite. The more people you invite, the more expensive it becomes. To work out your budget available for the guests, your venue should take up roughly 10% of your total budget, and the catering roughly 25%. But remember, other factors will also increase in price if the guest list goes up; things like hiring, décor, flowers, serving staff, etc.

Who should you not invite?
1. Friends you have not spoken to in years
You might have been besties in primary school, but since then have not had any meaningful contact. Don’t invite them.

2. Estranged or MIA family members
If you have no bond, then do not feel bad not inviting them.

3. Work friends
Unless they are true heart friends, don’t feel obliged.

4. Returning-the-favour wedding invites
Just because they invited you doesn’t mean you have to invite them. Full stop.

5. Neighbours
Again, if they aren’t heart friends, don’t invite them.

6. Friends who always misbehave
That one friend who is banned from a long list of places, who always end up passed out somewhere or leaves without paying their bill. Don’t invite them. If you have to invite them, then have a serious talk with them before the big day.

7. The offspring of family and friends
Unless they are a part of your life, then don’t feel pressured to invite them.

8. Plus-ones you have never met
Remember – no ring, no bring?

Stripes says you must just remember that it is your big day and that you should have the last say. Only invite people who will share your joy and love. If they will not, then don’t allow them to be there. She also says good luck…

Money saving tips for weddings, www.laughingchefs.co.za
Laughing Chefs August 20, 2018

Money saving tips for weddings and other special functions

Money saving tips for weddings, www.laughingchefs.co.za

  1. Have a weekday wedding, or at least a Friday instead of a Saturday
  2. Get married in the winter months instead of the summer
  3. Go digital with your save the dates
  4. Go digital with your invitations, doing printed invites only for your parents, grandparents and yourself as a keepsake
  5. Use a printable invite
  6. For your printed invitations, stay with one colour design
  7. Go for a buffet meal to cut down on the cost of waiting staff
  8. Cut down on your guest list
  9. Favours are unnecessary. Want to give something? Give something edible
  10. Opt for more candles instead of more flowers
  11. Go for fairy lights to help create mood and effect
  12. Choosing rectangular tables means you can have smaller centrepieces
  13. Don’t skimp on your food or the photographer
  14. Have a wine table instead of wine on each table
  15. Don’t have an open bar – rather buy a number of drinks that guests can help themselves to
  16. Rent a house in an exotic location, use it as the venue and double it as accommodation as well as your honeymoon!
  17. Use a venue that does not force you to make use of their suppliers or vendors
  18. Have your reception in a restaurant
  19. Do your own flowers
  20. Use paper or cloth flower alternatives
  21. Instead of posies have bridesmaids carry something different e.g. a lantern or small handbag
  22. Have the maid of honour carry a small handbag instead of a flower posie; she can then carry all the items needed in your emergency kit
  23. Buy your decor instead of hiring, then sell it afterwards
  24. Go for wooden tables so that no tablecloths are needed
  25. If you have to cover your tables, only use a tablecloth and skip a runner or overlay
  26. Don’t do printed programs
  27. Skip the wedding car
  28. Don’t spend too much on your chapel flowers and decor
  29. Food served family style means you cut down on centrepieces and table decor
  30. Weigh up hiring a wedding planner versus doing it yourself
  31. Have a budget and stick to it!
  32. Choose a venue that already includes some things e.g. the tables
  33. Do a menu board instead of individually printed menus
  34. Have more guests per table, meaning fewer tables in total
  35. Go for a morning or brunch wedding
  36. Use what the venue already have
  37. Make it personal so you can use things you already have
  38. Reduce the “plus ones”
  39. DIY as much as you can, from the table numbers to the signs
  40. Use seasonal flowers
  41. Go green! Foilage instead of flowers
  42. Borrow your jewellery
  43. Let bridesmaids pick (and pay) for their own dresses
  44. Maybe skip the champagne for a toast – guests will already have a drink to toast with
  45. Don’t pay for something that most guests won’t even notice
  46. Skip the 2nd bouquet for the tossing, rather use the bridesmaid’s posy or a single flower
  47. Skip the carpet down the aisle, rather go for flower petals
  48. Combine the post-ceremony snacks and starters, or choose one and make it great
  49. Don’t do destination or out of town
  50. Outside ceremony can mean more money – keep it inside
  51. Don’t invite kids
  52. Make sure kids are charged differently
  53. Don’t go over time – most venues charge per hour after 00h
  54. Make your own cake or order a dummy cake and make the rest yourself
  55. Skip dessert and just serve cake
  56. Skip cake and do a dessert bar
  57. Make your own photobooth
  58. Skip the crazy lights and smoke machine
  59. Skip signature cocktails
  60. Don’t do pairings
  61. Go with 1 white and 1 red wine, that is enough choice
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info@laughingchefs.co.za

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